It is a combination of foreign and interior mission as it is the meeting point between two cultures by opening a mutual scientific channel between Egyptian university and foreign university that is represented by an Egyptian professor and foreign one within the study plan of PHD subject that is asked to be prepared and the assistant professor that is candidate to take PHD in home under the supervision of foreign professor. Moreover, it begins either from the date of PHD registration for five years or from the date of getting PHD, whichever is the earliest date and he/she can dispatch abroad to finish the scientific part of thesis for a year and it can be extended for another one for the present plan, but for the new mission plan, travel is for only one year according to the decision of executive mission committee on 28/10/2008.

 

 How to nominate for mutual supervision mission:

        The central mission management announces through the website www.mohe-casm.edu.eg   that the door to apply for the mutual supervision mission for getting PHD abroad of the five-year plan 2007-2012 is opened in specified fields. The terms, details and papers are available in the website. Besides, he/she should present all papers to the central mission management (7 Ibrahim Abu el Naga Street, the extension of Abbas el Akkad, embassies quarter, Nasr city behind Enppi Petrol Company).

 

How to apply and the stages of nomination:

1)    The applicant will fill the papers in the announcement and prepare sanctions accredited from the employer and the certificate should be in English.

2)    The applicant should complete data in application form on the website.

3)    The applicant should prepare an integrated research proposal or research project in determined period to be executed with the approval of foreign supervisor and the delegation institution for the research.

4)    The researches of applicants who are identical to the terms and complete their papers are evaluated from specialized scientific committee formed by the decision of the minister of higher education and state for research.

1)    Interviews are held for who have research projects chosen by the scientific committees to measure the ability for communication and understanding for the research subject and the linguistic level to determine the best.

 

 

 

 

 

 

 

The terms:

 

1)    The applicant should be assistant lecturer or assistant researcher in any authorities in the plan through the website:

http://www.mohe-casm.edu.eg/English/E-services/missions/mission_member/Static%20Data/DELEGATING_INSTITUTION1.jsp.

2)    The registration for PHD should not be more than three years.

3)    The applicant should not be more than 35 years old.

4)   The applicant should get 500 degrees in TOEFL (equal 61 degree IBT) or (5.5 degree IELT) and adhere to the linguistic level for every country (the validity of certificate is two years from exam).

5)   ICDL certificate.

6)   The military service.

7)   The applicant should not get dispatch, scholarship or scientific mission before for the collection of scientific subject or training.

 

 

The paperwork:

 

1)   An accredited certificate of the first university degree and the general assessment in graduation in English.

2)   The certificate of assessments in all subjects in all years and the general assessment in every year in English.

3)   An accredited Master’s degree certificate or what is equal in English.

4)   A report contains the date of PHD registration.

5)   The military service.

6)   A copy of national ID card.

7)   The certificate of linguistic level (the validity of certificate is two years since the exam).

8)   ICDL certificate.

9)   A sanction proves that he/she does not have mission for the collection of scientific subject.

10) A Study plan project for the collection of scientific subject accredited in English, specified and detailed according to the instructions.

11) The approval of two supervisors from two different countries for the research plan with the scientific level for supervisor and the academic order and the university and the scientific committee have the right to do preference between them.

12)   The approval of the employer for these missions (the dean or what is equivalent).

13)  Data form accredited in Arabic and English.

14) The names of three different professors and the ways of communication with them.

15) A certificate proves that the study in preparatory and secondary is four years for every stage (for the applicants of Azhar University).

 

The interval of execution is as the following:

 

    The interval is through a year from the nomination for completing the papers and the linguistic level for travel.

 

The mechanism of executing mutual supervision mission:

    The post graduation studies and research council No 25 on 16/11/2008 and the university council No32 on 24/11/2008 determine the rules of mutual supervision mission as the following:

1)     Nomination for mission:

A)    The primary and auxiliary candidate should get the linguistic level in English (international TOEFL).

B)    ICDL course.

 

 

2)    The delay in executing the mission procedures:

 

A)    The candidate is granted six months from the approval of the president for completing the papers and getting the approval of executive mission committee.

B)    After the six months of the approval of the president, the general management for cultural relations notifies the faculty to know the opinion to know to what extent the travel procedures for mission are finished.

C)     In the case that the candidate did not finish the travel procedures in this period, the vice president for post graduation and research is assigned to nominate the auxiliary candidate and notify the faculty.

D)    In the case that there is no candidate from any faculty for missions after three months, the vice president for post graduation studies and research will make an announcement among the faculties for the nomination.

 

 

 

 

            How to open scientific channel:

1)    The candidate for mutual supervision mission is reporting one of the foreign universities where he/she will find the specialism that is useful for his study and making an agreement with foreign professor to be the supervisor through determined period for execution and the correspondence should be accredited from the Egyptian supervisor.

2)    The candidate will notify the Egyptian supervisor the preliminary approvals to choose the best.

3)     The Egyptian supervisor will call the foreign supervisor to get the approval and tell him the name of research and learner.

4)    The Egyptian supervisor will prepare a message that contains the agreement with the foreign supervisor (research plan, its name, the signature of the foreign supervisor over the plan).

5)    The candidate sends a request for the faculty and department councils and also for post graduation studies and research council to get approval for adding the foreign supervisor to the thesis and reforming the supervisors.

6)    The candidate presents a request for the faculty and department councils to agree the opening of scientific channel between the university and foreign university (the name of the foreign university, the name of university, the name of foreign supervisor and his approval, the title of thesis in Arabic and English.

7)    The matter will be presented over the vice president for post graduation studies and research and the president to agree to the opening of channel.

8)    The general management for cultural relations in the ministry of higher education should be notified by the establishing scientific channel.

9)    The specialism of the Egyptian and foreign supervisors should be the same as the accurate specialism of the student.

 

How to get Sabbatical:

1)    The sabbatical for mission is granted after the approval of executive mission committee of the nomination after applying the papers to complete the presentation and accreditation. Moreover, the member presents a request to the faculty with the approval of sabbatical and then to the university.

2)    The matter is presented over the vice president for post graduation studies and research to agree.

3)    This sabbatical is accredited from the president.

 

General Conditions after nomination

1)    The candidate for mutual supervision mission should get agreement with foreign professor in any foreign university and finish his papers after six months since the agreement.

2)    It is not allowed to change the accurate specialism after nomination as the mission will be cancelled.

3)    The Egyptian supervisor should be a professor.

4)    The foreign supervisor should be professor or associate professor.

 

The travel of member of mutual supervision mission:

The procedures of traveling the member are taken after a year at least since the date of accrediting nomination as the member spends the inner part in work and completes what the Egyptian and foreign supervisors suggest of the travel needs.

 

The decisions of executive committee on 28/10/2008:

    It approved that the member of mutual supervision mission or internal mission can stay after finishing his/her duration to complete the collection of scientific subject on his/her own expense, but not for more than five years since the date of registration and by the approval of the delegation institution. Besides, the travel will be for a year, can be renewed and it will accounted from the date of travel with a salary that is paid in home and at the expense of mission abroad. He/she will be treated as a member of foreign mission.

 

 

The paperwork:

1)    A report from the Egyptian supervisor that explains what he has done in home and what he/she will do abroad according to the time plan.

2)    The approval of the Egyptian supervisor for the travel.

3)    The approval of the foreign supervisor.

4)    The approval of department and faculty councils.

5)    Four poll forms (the approval of security).

6)    The approval of the vice president for post graduation studies and research.

7)    The approval of the president.

 

The travel of supervisor for the follow-up of the member:

The decision of the executive committee on 11/5/2012:

1)    The Egyptian supervisor will visit the member after six months from the beginning of outer part to follow what he has achieved and he will do in the remaining period to enable the learner to complete the program in the fixed date. The culture office should know what has finished.

2)    The general management for cultural relations in the ministry of higher education issued that the travel period for the Egyptian supervisors should not be more than five days without the two days of travel, but for the west and Far East, the period is seven days except the two days of travel.

 

 

 

 

 

The paperwork:

1)    The invitation of the foreign supervisor for the Egyptian supervisor, but the date of invitation should not be in July and August.

2)    The approval of department and faculty councils.

3)    The approval of the vice president for post graduation and research.

4)    The approval of the president for the notification of the ministry of higher education.

5)    Four poll forms (the approval of security).

6)    The approval should be sent for the general management for cultural relations in the ministry of higher education to complete the other procedures and the issuance of ministerial decree as the ministry bears the tickets and travel allowance.

7)    The issuance of executive decision of travel from the president according to the ministerial decree.

A note: the Egyptian supervisor should present a report about the mission that he has done after his/her return.

 

The attendance of foreign supervisor for the member:

The decision of the executive committee on 11/5/2002:

 The visit of foreign supervisor will be determined before or in the beginning of inner part to plan for inner and outer parts, put schedule to follow up the progress in research and determine the required supplementary studies before travel, samples and data required to be collected and the scientific references that the member should read before travel. He/she will deal with the foreign supervisor about the possibilities that the supervisor will provide as laboratories, equipment, software, maps, satellite images, permissions and licenses. On the other hand, the supervisor should determine its obligations, bears the supervision responsibility seriously and sign the protocol of scientific channel between the Egyptian and foreign supervisors limited by time plan to finish up the inner and outer parts, the components of every part and the rest of mentioned details. He/she should adhere to the financial mission schedule and the rules of mutual supervision system.

 

 

The dates when the foreign supervisor can visit the learner:

1)    In the beginning of mission to discuss research plan of the student during the inner part before travel.

2)    When discussing the thesis as the supervisor will care for the learner when traveling abroad and along the mission.

 

 

 

The paperwork:

1)    The invitation letter from the Egyptian supervisor for the foreign supervisor.

2)    The letter of accepting invitation from the foreign supervisor.

3)    The approval of department and faculty councils.

4)    The approval of the vice president for post graduation and research.

5)    The approval of the president.

6)    Four poll forms (the approval of security).

The notification of the general management for cultural relations in the ministry of higher education for granting the learner ticket and his/her expenses.

 

 

The decisions of executive committee:

1)    The decree on 27/6/1996 indicates that the husband accompaniment is within the cases that allow cancelling a period from registration.

 

2)    The decree on 30/11/1996 indicates that they will cancel a period from the child care holiday because of the interior mission and it will be considered as some of legal reasons that allow cancelling a period from registration and it will be applied as a general principle. For the mission allowance, it will be stopped in the holiday.

 

 

3)    The decree on 29/4/1997 indicates that every case will be presented separately on the executive mission committee for the members that their period ended and they did not complete their researches, but they are in need to extend according to the report of foreign supervisor and cultural office, but it is not allowed to be more than two years according to the rules organized for mutual supervision and interior mission.

 

4)    The decree on 4/4/2002 indicates that in the case that a substantial modification is happened in the thesis’s name for the member of interior mission or mutual supervision, but the date of registration will not be changed in the nomination memorandum and it is applied as a general principle.

 

 

5)    The decree on 27/6/2000 indicates that the missions will bear the cost of one conference inside or abroad or scientific mission and the cultural offices should be notified of this.

 

6)    The handout of general mission management in Cairo on 28/5/2008 includes the report of the undersecretary ministry and the head of mission and cultural affairs sector about the opening of scientific channel for the candidates of mutual supervision missions. Moreover, the foreign supervision should be associate professor or professor, but not assistant professors.

 

7)    The decree on 10/6/2008 ( it is changed by the decision of executive committee on 8/10/2008) indicates the following:

1)    It is not approved to change the kind of dispatch for that the member is nominated and it is the mutual supervision, but he/she will write undertaking for not changing the dispatch into study holiday to complete the outer part or getting PHD abroad to keep the concept of mutual supervision.

2)    They should return to the organized rules for the mutual supervision system that determines the dispatch of the member for a only a year and the scheduling of research program with the supervisors inside and abroad from the new five year plan 2007-2012.

 

8)    The decree on 7/72008 indicates that

The supervisors should not be changed only once through the dispatch for the following reasons:

A)    A disease or death, resignation from university, move or travel to another university abroad and not have a visa for travel for any reason.

B)    All authorities specialized for this matter is adhered to execute the decisions of higher committee on 11/5/2002, the decree No 531. The supervisors should bear the supervision responsibility seriously with adherence to the thesis’s title and research plan that has been agreed between the two supervisions before nomination to achieve the most investment for the available period.

The cultural offices should inform the foreign supervisors and they should consider the following when choosing the supervisor:

1)     The supervisor should be associate professor of professor or senior lecture.

2)    The two main supervisors who will participate in opening scientific channel should be in suitable age and not is about to retire.

3)    The expenses of researches should be determined before travel as it can be sometimes overstated and the management has the right to cancel the mission if they see that the supervisors do not abide to the protocol between the Egyptian and foreign supervisors as it is signing for the two parts to execute what is in the items and the previous agreement.

 

 

9)    The decree No 531 for the higher committee on 11/5/2002  to which the decision of executive committee refers to adhere on 7/7/2008 for the mutual supervision mission indicates the following:

 

1)    The Egyptian supervisor will choose the foreign supervisor which should be a specialized academic in the member research and the Egyptian supervisor will agree with him by himself.

2)    The two supervisors will agree on the research topic and the foreign supervisor should assure the provision of possibilities for the study abroad.

3)     The visit of the foreign supervisor should be determined before or in the beginning of the inner part for planning for inner and outer parts and for putting timetable for following the progress of member in research and determining the supplementary studies for the member before travel.

4)    The procedures of travel will be taken after a year since the date of nomination. The member will spend this period in work in the inner part and complete what the two supervisors suggest of the travel needs.

5)    The Egyptian supervisor will visit the member abroad after six months since the outer part begins to follow what has been achieved and what is expected in the remaining period so the learner will finish the program on the determined appointments. The cultural office should know what has done.

 

It is allowed for the members of internal mission and mutual supervision mission to travel abroad for a year and it can be renewed for another one.

 

10)  The item in the decision of the executive committee on 28/10/2008  changed to be activated in the new plan 2007-2012 indicates that:

 

    The member of interior mission or mutual supervision mission can be dispatched abroad for the collection of scientific subject for getting PHD in home for only one year.

 

11)   The decree on 28/10/2008 indicates that:

The decision of the executive mission committee on 10/6/2008 approved to be changed indicates the following:

1)    It is not approved to change the kind of dispatch for that the member is nominated and it is the mutual supervision, but he/she will write undertaking for not changing the dispatch into study holiday to complete the outer part or getting PHD abroad to keep the concept of mutual supervision.

2)    They should return to the organized rules for the mutual supervision system that determines the dispatch of the member for a only a year and the scheduling of research program with the supervisors inside and abroad from the new five year plan 2007-2012.

 

 It is approved to allow the member of mutual supervision or interior mission to stay abroad after finishing the specified period for completing the collection of scientific subject at his expense, but it should not be more than five years since the date of registration and by the approval of the delegation institution.

 

 

The period of commitment:

 

      The member (foreign mission, mutual supervision and interior mission) is adhered to serve the delegation institution two years, a year from each year he spent in the mission for maximum 7 years for the mission member and five years for the member of study holiday, whatever the kind of holiday he/she gets.

 

 

 

A Note:

 

The general mission management can change these terms according to the change of plans.